Frequently Asked Questions

mercantis.ai turns messy supplier quotes and price lists into a clear, side-by-side comparison in minutes. Upload your PDFs and spreadsheets — the AI pulls out the numbers, puts everything on the same footing (landed cost), and shows you the best option. It can also find new suppliers and send quote requests for you.

Buyers, estimators, and category managers who'd rather negotiate than do data entry. mercantis.ai fits any team juggling quotes from multiple suppliers in different formats — across manufacturing, construction, electronics, indirect and corporate spend, and wholesale and distribution.

mercantis.ai works for any B2B category where teams compare multi-line quotes, proposals, or price lists across different supplier formats. It is proven in Manufacturing, Construction, and Electronics, and extends naturally to indirect and corporate spend (marketing, HR, facilities), wholesale and distribution, food service, logistics and packaging, and healthcare — anywhere buyers wrestle with messy PDFs and spreadsheets.

mercantis.ai acts as an information technology provider and does not verify the existence, legal standing, financial capability, or quality of suppliers. We provide comprehensive business intelligence analysis to help you make informed decisions, but any commercial relationship is strictly between you and the supplier. We recommend conducting your own due diligence.

Upload your material list in Excel, CSV, or PDF — no matter how messy. The AI extracts and categorizes every line item, normalizes quantities and specifications, and then discovers suppliers matched to each category. From there you can orchestrate RFQs, collect quotes, and level bids — all from one conversation. You stay in control of every decision; the AI handles the data heavy lifting.

mercantis.ai connects to your Gmail account through secure authentication. When you orchestrate an RFQ, the AI drafts professional emails personalized for each supplier. You review and approve them before sending. Emails are sent from your own email address, maintaining your professional identity. Responses come directly to your inbox.

Our AI extracts structured data from PDF documents and Excel spreadsheets — including pricing sheets, technical specifications, material lists, and quotations. Suppliers can upload files up to 10MB through secure upload portals. The AI handles different layouts, inconsistent formats, and varying unit notations.

Yes! Each of our core capabilities (Bid Leveling, Material Analysis, RFQ Orchestration, Supplier Discovery) can be used independently or combined for a complete workflow. Use just bid leveling if you already have quotes, or use the full suite for end-to-end procurement orchestration.

When you orchestrate an RFQ, each supplier receives a unique, encrypted link to a secure upload portal. They can upload their quotation files (PDF or Excel) through a simple drag-and-drop interface — no account creation required. Files are automatically extracted and normalized by AI upon upload.

Initial supplier discovery typically takes 30-60 seconds. Comprehensive AI analysis of supplier websites and business intelligence takes 3-7 minutes. Final curation and recommendations are ready in 30-60 seconds. Total process: under 10 minutes for a complete, analyzed supplier list.

Yes, security is our top priority. All data is encrypted in transit and at rest. We use secure authentication for Gmail integration — we never store your email password. Supplier upload links are unique and encrypted. Your procurement data, pricing, and supplier contacts are isolated and never shared with other users or used to train AI models.

mercantis.ai currently supports English and Portuguese (Brazil). Our AI can search for suppliers globally and process documents in multiple languages, though the interface and generated emails are in the supported languages.

Yes, you can export supplier lists, bid leveling comparisons, and analysis reports. Data can be exported in common formats for use in your existing systems and workflows.